Smart AP for the

Public Sector

erp software for educational institutes & MUNICIPALITIES

iQ Smart AP is built for the public sector. Most branches of government employ third-party contractors and suppliers for a wide range of projects, from civil works to maintenance and everything in between. As a result, processing payable invoices is a key business function within almost every government department, public institution, and municipality.

iQ Smart AP allows you to capture more accurate, timely, and useful transaction information from your vendors, and provides the tools allow your team to easily mine job-specific information relevant to them.

By using iQ Smart AP, you can:

Eliminate paper invoice processes
Capture real-time transaction information from your vendors
Accurately track project costs in
Provide stakeholder access to transaction information
Actively engage with your vendors to manage your supply chain

If your organization is processing payable invoices using manually intensive workflows, iQ Smart AP can reduce your invoice processing cycle by up to 90%, while more than quadrupling the efficiency of existing staff.

See how iQ Smart AP can work for you.

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55

%

Average budget spend on
outside supplies and services

35

minutes

Average time spent on
processing a single invoice manually

5

minutes

Average time spent on processing
a single invoice with automation

iQ Smart AP Works for:

School Districts

School Districts operate many properties and facilities that are often spread out over hundreds of kilometers. iQommerce allows maintenance contracts and work activities to be centrally managed on a facility-by-facility basis. Integrate data to the ERP system wherever it makes the most sense for your organization.

Municipalities

iQ Smart AP is an affordable AP automation solution that delivers enterprise-grade features.

With iQ, you can streamline your AP process, capture more timely and accurate project costs, and manage your outside contractors using Smart Vendor Contracts.

iQ incorporates a cloud-based invoice approval workflow that provides permissioned access for all designated approval authorities.

Universities

As the name implies, iQ Smart AP is a great fit for Universities and post-secondary institutions. We have applied next-generation automation strategies to streamline AP workflow, eliminate paper processes and reduce invoice cycle times.

With iQ Smart AP, you can connect directly with your vendors to share transaction information, reducing errors and eliminating data entry.

Healthcare

iQ Smart AP is the best option to streamline your AP process and manage your outside contractors. Because public healthcare expenditures cover a broad spectrum from facility maintenance to research, and everything in between, .

Smart AP Reduces

Invoice Processing Costs

Reduce the time, cost and resources require to process your payable invoices by up to 90%.
Increase your AP efficiency with more accurate vendor invoices and reduced rejection rates.
Reduce your invoice cycle times to take advantage of early payment discount opportunities.
Easily move your transaction data to a variety of endpoints including ERPs, accounting systems, inventory management systems, and more.

Smart AP is Intuitive

and Easy-to-Use

Customizable user dashboards and task notifications help users to keep on top of their work.
Thoughtfully designed user workflows and modern, intuitive user interfaces make onboarding a breeze.
Video help, live chat and 24-hour support are there to backstop you.

Smart AP Connects

you with your Vendors

Our Software-as-a-Service (SaaS) vendor platform provides a full digital connection between you and your vendors.
We provide a full range of invoice automation tools for your vendors to encourage them to participate in a fully digital invoice workflow.
The more connected vendors you have, the more you will benefit from sharing common transaction data.

Smart AP can

Capture Real-Time Transaction Data

Mobile-optimized to capture real-time transaction information from any worksite.
Next-generation data capture strategy allows you to access transaction details provided by your vendors in real-time.
Track real-time project costs and make data-driven decisions using your most current transaction information.

Provides Transparency and Tracks KPI's

Complete history of all user actions with time and date stamps.
Measure and track cost efficiencies and improvements.
Tie purchase orders directly to Quotations and RFPs.
Track costs in real time and avoid cost overruns.
Turn Quotations and RFPs into Purchase Orders and Smart Vendor Contracts.

Smart AP Helps

you to Create Smart Projects

Link projects to municipal addresses, buildings, and other physical locations.
Track project costs in real time.
Automate approval routing for AP invoices by project.
Export project financial data directly into any ERP or accounting system.
Securely store all of your invoices and project documents in one accessible location on the iQ cloud.

Smart AP Helps

you to make Smart Vendor Contracts

Vendors limited to using pre-approved project pricing and pricelists.
Fixed pricing simplifies approvals of support documentation and invoice to simple verification of time, services, and materials.
Convert quotes and RFP responses directly into smart vendor contracts.
Requires extras and change orders to be approved and added to project pricing.

Smart AP Reduces

Vendor Onboarding and Support Costs

Our Software-as-a-Service (SaaS) vendor platform provides comprehensive onboarding tools for vendors.
All onboarding and support costs are included in the subscription fees for your vendors.
We have affordable solutions for every vendor, regardless of their size or technical capabilities. Vendor subscription plans start as low as $20/month.
We make it easy for you to stay connected with your vendors.

Smart AP Helps

you to Make Data -Driven Decisions

Real-time, accurate data is the key to making smart, data-driven business decisions. iQ has the most up-to-date and accuracy-driven data strategy on the market today.
iQ's unlimited permission-based access allows all project team members and stakeholders to access critical transaction information that is essential for supporting data-driven decisions.
Data management tools built-in to the iQ platform provide a variety of ways to analyze critical project transactional data and report results to stakeholders.

Smart AP Enables

Remote Workforces

The iQ platform is mobile-optimized and can be used from any location on any device.
Invoice automation allows for a completely touchless and germ-free paperless process.
Your project teams are connected regardless of their geographic location or proximity to the jobsites.
Unlimited permission-based access allows all stakeholders to collectively participate in the vendor invoice workflow.

Demonstration

Partner Program

iQommerce is currently searching for busy and progressive enterprise companies to participate in our Demonstration Partner Program!

Interested in what iQommerce has to offer?
Let's start by getting to know each other!

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